Minutes of Meeting

Board of Fire Commissioners

July 8, 2008

 

Members present:     Chairman Brett E. Hinely

Madam Vice-Chair Margaret M. Vining

                                    Treasurer Janet B. Santner

                                    Vice-Treasurer Roger Porter, Jr.

Secretary John A. Hipp

 

·        Call to Order: Chairman Hinely called the Board of Fire Commissioners’ meeting to order at 7:00 p.m.

 

·        Pledge of Allegiance

 

·        Invocation

 

·        Public Inputs: There were no public inputs.

 

·        Old Business

 

The minutes of the June 10, 2008 meeting were reviewed.  Commissioner Hipp made a motion to accept the minutes as written, motion seconded by Commissioner Santner. Commissioner Hinely voted in favor, Commissioner Vining voted in favor, Commissioner Santner voted in favor, Commissioner Porter voted in favor, and Commissioner Hipp voted in favor.  All in favor, motion carried.

 

The June 30, 2008 Financial Statement Report was reviewed.  Commissioner Hipp made a motion to accept the Financial Statement Report as written, motion seconded by Commissioner Vining.  Commissioner Hinely voted in favor, Commissioner Vining voted in favor, Commissioner Santner voted in favor, Commissioner Porter voted in favor, and Commissioner Hipp voted in favor.  All in favor, motion carried.

 

·        New Business

 

Fire Chief Miller informed the Board of Fire Commissioners that the Final Certificate (DR-420) of the preliminary assessment roll would be delivered to the North Bay Fire

Control District on or before July 1, 2008.  According to the Okaloosa County Property Appraiser’s Office, the Form DR-420 will be delayed.

 

Fire Chief Miller presented the Board of Fire Commissioners the proposed Budget for FY2008-2009, with a tentative millage rate at 2.04.  Chief Miller opened the floor for discussion on the proposed budget.  Commissioner Porter made a motion to set the Fiscal Year 2008-2009 tentative millage rate at 2.04.  Motion seconded by Commissioner Vining.  Commissioner Hinely voted in favor, Commissioner Vining voted in favor, Commissioner Santner voted in favor, Commissioner Porter voted in favor, and Commissioner Hipp voted in favor.  All in favor, motion carried.

 

The proposed North Bay Fire Control District FY2008-2009 TRIM Schedule is as follows: The First Public Budget Hearing is tentatively set for Wednesday, September 10, 2008 at 7:00 p.m., at the North Bay Fire Control District.  The Final Public Budget Hearing is tentatively set for Wednesday, September 17, 2008, at 7:00 p.m., at the North Bay Fire Control District.  Commissioner Santner made a motion to accept and approve the FY2008-2009 TRIM Schedule.  Also, change the Tuesday, September 9, 2008 regular Commissioners’ Meeting to Wednesday, September 10, 2008, following the First Public Budget Hearing, motion seconded by Commissioner Porter.  Commissioner Hinely voted in favor, Commissioner Vining voted in favor, Commissioner Santner voted in favor, Commissioner Porter voted in favor, and Commissioner Hipp voted in favor.  All in favor, motion carried.

 

Commissioner Hinely briefed the Board of Fire Commissioners on the Annexation Workshop that he, Fire Chief Miller and Assistant Fire Chief Jordan attended on Tuesday, July 1, 2008.  According to Chairman Hinely, the bottomline is for the Niceville City Council to have final authority even though the North Bay Fire Control District works with them for five (5) years, instead of the four (4) years.  However, the Niceville City Council did recognize that on October 1, 2008, it stays in our domain for four (4) years.  Chairman Hinely opened the floor for discussion.  After further discussion, Chairman Hinely relinquished his current position as Chairman to Madam Vice-Chair Vining, in order to make a motion.  Commissioner Hinely made a motion for the North Bay Fire Control District to agree to what the Niceville City Council has agreed to.  And that is “for the North Bay Fire District to remain in control of the property in question for a period of four (4) years starting October 1, 2008, under the existing services.”  The motion was rephrased that the “North Bay Fire Control District, Board of Fire Commissioners follow the Florida Statutes outlining the Annexation of land from their Special Taxing District.”  Commissioner Hinely voted in favor, Commissioner Vining voted against, Commissioner Santner voted against, Commissioner Porter voted in favor, and Commissioner Hipp voted in favor.  Three (3) voted in favor, two (2) voted against.  Motion carried.

 

Madam Chair Vining relinquished her temporary position as Chairman back to Chairman Hinely, in order to conduct the regular Commissioners’ meeting.

Fire Chief Miller briefed the Board of Fire Commissioners on the vacant Firefighter/Paramedic position.  The Northwest Florida Daily Newspaper ran a “General Help Wanted” Publication Notice.  Employment applications are pending.

 

Fire Chief Miller announced to the Board of Fire Commissioners that he received a “Certificate of Appreciation” from Richard Arce, Regional Manager, Florida Turnpike Enterprise.  This citation clearly states “for continued support and efforts.”  Congratulations to North Bay Fire Control District for a job well done!

 

Fire Chief Miller announced to the Board of Fire Commissioners that Firefighter Ryan Adair and Firefighter Shawn Thurston have graduated from Paramedic School . They are schedule to take their National/State Written Examination.  Congratulations to Ryan and Shawn for successfully completing their Paramedic Course.

 

Fire Chief Miller presented the Board of Fire Commissioners with the NBFD Resolution 08-02, Records Management.  A Resolution of the Board of Trustees of the North Bay Firefighters Pension Trust Fund designating a Records Management Liaison Officer and adopting a Records Retention schedule.  Commissioner Hipp made a motion to accept and approve NBFD Resolution 08-02, with signature/title corrections, motion seconded by Commissioner Vining.  Commissioner Hinely voted in favor, Commissioner Vining voted in favor, Commissioner Santner voted in favor, Commissioner Porter voted in favor, and Commissioner Hipp voted in favor.  All in favor, motion carried.  On Tuesday, July 8, 2008, Chairman Brett E. Hinely and Secretary John A. Hipp affixed their signatures/titles to the Resolution.

 

Fire Chief Miller announced the “Employment Anniversary” for the month of July to Firefighter Jason Oliver (July 1^st) for 3 years; Fire Chief Joseph Miller (July 14^th) for 17 years; Firefighter Caleb Eiriksson (July 20^th) for 2 years; Firefighter Matt Pritchard (July 22^nd) for 2 years; and Firefighter Daniel Mitchell (July 25^th) for 4 years of dedicated service to the North Bay Fire Control District.  Congratulations to all for a job well done!

 

Fire Chief Miller announced “Happy Birthday Greetings” for the month of July to Mechanic Bill Smith (July 12^th); and Captain Scot Jones (July 26^th).  Many happy returns and many more to come!

 

Assistant Fire Chief Jordan presented the Board of Fire Commissioners with the Assistant Fire Chief’s Report for June 2008.

 

Assistant Fire Chief Jordan presented the Board of Fire Commissioners with the June 2008 Fire Incident Run Report.  The North Bay Fire Control District responded to a total of 89 incidents: 5 structure fires; 5 wildland fires; 6 motor vehicle accidents; 44 medicals; 16 canceled enroutes; 4 false alarms/alarm activations; 3 good intents and 6 service calls.  This brings the total to 425 alarm runs for the year.  Dollar loss for the year is $173,450.00.