North Bay Fire Control District

1024 White Point Road

Niceville, Florida 32578-4218

Phone (850) 897-3689 or FAX (850) 897-6051

Fire Chief Joseph A. Miller

 

Minutes of Meeting

Board of Fire Commissioners

July 14, 2009

 

 

Members present:    Chairman James R. Miller

                                                            Vice-Chairman Timothy K. Stapleton

                                                            Treasurer Janet B. Santner

                                                            Vice Treasurer Barry M. Reed

                                                            Secretary William E. Schaal

                                                           

·         Call to Order: Chairman Miller called the Board of Fire Commissioners’ meeting to order at 7:00 p.m.

 

·         Pledge of Allegiance

 

·         Invocation

 

·         Public Inputs: There were no public inputs

 

·         Mr Bruce Nunnally, Certified Public Accountant, from the accounting firm of Carr, Riggs and Ingram attended the Board of Fire Commissioners’ meeting to provide the Board of Fire Commissioners with final results of the annual financial audit of the North Bay Fire Control District for the fiscal year 2007-2008.  Based on their unqualified opinion, the North Bay Fire Control District received the highest opinion or highest rating given to any business.  This means the results of its operations for the year ended in conformity with generally accepted accounting principles.  Overall, it was a clean audit report with no findings.  There were no discrepancies noted.

 

·         Old Business

 

The minutes of the June 9, 2009 meeting were reviewed.  Commissioner Stapleton made a motion to accept the minutes as written, motion seconded by Commissioner Santner.  Commissioner Miller voted in favor, Commissioner Stapleton voted in favor, Commissioner Santner voted in favor, Commissioner Reed voted in favor, and Commissioner Schaal voted in favor.  All in favor, motion carried.

 

The June 30, 2009 Financial Statement Report was reviewed.  Commissioner Schaal made a motion to accept the Financial Statement Report as written, motion seconded by Commissioner Reed.  Commissioner Miller voted in favor, Commissioner Stapleton voted in favor, Commissioner Santner voted in favor, Commissioner Reed voted in favor, and Commissioner Schaal voted in favor.  All in favor, motion carried.

 

Chairman Miller turned the meeting over to Fire Chief Miller to report on new business.

 

·         New Business

 

Fire Chief Miller presented the Board of Fire Commissioners with proposed line item budget adjustment.  Chief Miller recommended to the Board of Fire Commissioners to make several line item budget adjustments.  See attachment, same subject, dated July 14, 2009 for details.  Commissioner Stapleton made a motion to accept the line item budget adjustments, motion seconded by Commissioner Santner.  Commissioner Miller voted in favor, Commissioner Stapleton voted in favor, Commissioner Santner voted in favor, Commissioner Reed voted in favor and Commissioner Schaal voted in favor.  All in favor, motion carried.

 

Fire Chief Miller briefed the Board of Fire Commissioners on the Certificate of Taxable Value (DR-420) of the Assessment Roll for FY2009-2010.  The current Year Gross Taxable Value of Real Property for Operating Purposes is $925,914,817, which will set the tentative millage rate at 2.500 mils.  Commissioner Santner made a motion to set the Fiscal Year 2009-2010 tentative millage rate at 2.500.  Motion seconded by Commissioner Reed.  Commissioner Miller voted in favor, Commissioner Stapleton voted in favor, Commissioner Santner voted in favor, Commissioner Reed voted in favor, and Commissioner Schaal voted in favor.  All in favor, motion carried.

 

The proposed North Bay Fire Control District FY2009-2010 TRIM Schedule is as follows: The first public budget hearing is tentatively set for Wednesday, September 9, 2009 at 7:00 p.m., at the North Bay Fire Control District.  The final public budget hearing is tentatively set for Wednesday, September 16, 2009, at 7:00 p.m., at the North Bay Fire Control District.  Commissioner Stapleton made a motion to accept and approve the FY2009-2010 TRIM Schedule as written, motion seconded by Commissioner Santner.  Commissioner Miller voted in favor, Commissioner Stapleton voted in favor, Commissioner Santner voted in favor, Commissioner Reed voted in favor, and Commissioner Schaal voted in favor.  All in favor, motion carried.

 

Fire Chief Miller recommended to the Board of Fire Commissioners to hold a North Bay Fire Control District Budget Workshop.  The Budget workshop will provide an overview of the entire Fire District Budget Expenditures.  Chief Miller opened the floor for discussion.  After further discussion, the Board of Fire Commissioners agreed to hold a Budget workshop on Tuesday, July 28, 2009, at 4:00 p.m., at the North Bay Fire Control District.  Commissioner Santner made a motion to hold a Budget Workshop on

Tuesday, July 28, 2009, motion seconded by Commissioner Stapleton. Commissioner Miller voted in favor, Commissioner Stapleton voted in favor, Commissioner Santner voted in favor, Commissioner Reed voted in favor, and Commissioner Schaal voted in favor.  All in favor, motion carried.

 

Fire Chief Miller informed the Board of Fire Commissioners that the North Bay Fire Control District has applied for a Federal FEMA “Fire Station” Grant.  Request for Grant Funds was due on Friday, July 10, 2009.  The funds will cover the construction and expenses for a new Fire Station.

 

Fire Chief Miller informed the Board of Fire Commissioners that during the month of June 2009, the North Bay Fire Control District received $79,076.39 of Ad Valorem money from the Okaloosa County Tax Collector’s Office.  Any monies received from the Tax Collector are directly deposited into our Money Market account with Bank of America.

 

Fire Chief Miller informed the Board of Fire Commissioners that the North Bay Professional Firefighters Association, IAFF, Local 3505, and the North Bay Fire Control District are ready to continue their negotiations for a new Union Contract.  The first meeting was held on Tuesday, June 2, 2009, at 4:30 p.m., at the North Bay Fire Control District.  A second meeting was held on Wednesday, June 10, 2009, at 4:00 p.m., at the North Bay Fire Control District.  After two negotiation meetings, the Board of Fire Commissioners tasked Fire Chief Miller (primary negotiator) to meet and propose their recommendations to the North Bay Professional Firefighters Association, IAFF, Local 3505.  In the meantime, the Board of Fire Commissioners are currently awaiting results.    

Fire Chief Miller informed the Board of Fire Commissioners that the vacant position for a Trustee (Board Member) for the North Bay Firefighters Pension Trust Fund is still available.  Former Trustee Mr Christian F. Dreyer, Jr., submitted his Letter of Resignation in April 2009.  Mr Dreyer served as a Trustee for over 2 years.

 

Fire Chief Miller announced the “Employment Anniversary” for the month of July to Captain Oliver (July 1^st) for 4 years of dedicated service, to Fire Chief Miller (July 14^th) for 18 years of dedicated service, to Firefighter Pritchard (July 22^nd) for 3 years of dedicated service, and to Firefighter Mitchell (July 25^th) for 5 years of dedicated service to the North Bay Fire Control District.  Congratulations to all for a job well done!

 

Fire Chief Miller announced “Happy Birthday Greetings” for the month of July 2009 to Bill Smith (July 12^th) and Firefighter Jones (July 26^th).  Many happy returns and many more to come!

 

Assistant Fire Chief Jordan presented the Board of Fire Commissioners with the Assistant Fire Chief’s Report for June 2009.