Niceville, Florida 32578-4218

Phone (850) 897-3689 or FAX (850) 897-6051

Fire Chief Joseph A. Miller

Minutes of Meeting

Board of Fire Commissioners

July 13, 2010

Members present: Chairman James R. Miller

Vice Chairman Barry M. Reed

Secretary William E. Schaal

Treasurer Janet B. Santner

Vice Treasurer Karen L. Banegas

· Call to Order: Chairman Miller called the Board of Fire Commissioners’ meeting to order at 7:00 p.m.

· Pledge of Allegiance

· Invocation

· Public Inputs: There were no public inputs

· Old Business

The minutes of the June 8, 2010, meeting was reviewed. Commissioner Santner made a motion to accept the minutes as written, motion seconded by Commissioner Reed. Commissioner Miller voted in favor, Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

The June 1-30, 2010 Financial Statement Report was reviewed. Commissioner Santner informed the Board of Fire Commissioners that the current assets on page 1, Bank of America CD, line 6, shows an interest amount of $6,643.00. Commissioner Santner indicated that the original CD amount of $323,000.00, which was purchased November 26, 2008, had to be separate from the interest earned. This was a risk free CD and it was withdrawn and transferred to the Money Market on October 29, 2009. The interest amount of $6,643.00 will continue to show until the next audit adjustment. In the meantime, Commissioner Schaal made a motion to accept the Financial Statement Report as written,

motion seconded by Commissioner Banegas. Commissioner Miller voted in favor, Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

Fire Chief Miller reminded the Board of Fire Commissioners to submit their Financial Disclosure, Form 1, Statement of Financial Interest, with the Supervisor of Elections on or before Thursday, July 1, 2010. (Closed)

Chairman Miller turned the meeting over to Fire Chief Miller to report on new business.

· New Business

Fire Chief Miller presented the Board of Fire Commissioners with proposed line item budget adjustment. Chief Miller recommended to the Board of Fire Commissioners to make several line item budget adjustments. See attachment, same subject, dated July 13, 2010 for details. Commissioner Reed made a motion to accept the line item budget adjustments, motion seconded by Commissioner Schaal. Commissioner Miller voted in favor, Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor and Commissioner Banegas voted in favor. All in favor, motion carried.

Fire Chief Miller briefed the Board of Fire Commissioners on the Certificate of Taxable Value (DR-420) of the Assessment Roll for FY2010-2011. The current Year Gross Taxable Value of Real Property for Operating Purposes is $882,207,359, which will set the tentative millage rate at 2.6000 mils.

The proposed North Bay Fire Control District FY2010-2011 TRIM Schedule is as follows: The first public budget hearing is tentatively set for Tuesday, September 14, 2010 at 7:00 p.m., at the North Bay Fire Control District. The final public budget hearing is tentatively set for Wednesday, September 22, 2010, at 7:00 p.m., at the North Bay Fire Control District. Commissioner Santner made a motion to accept and approve the FY2010-2011 TRIM Schedule as written, motion seconded by Commissioner Banegas. Commissioner Miller voted in favor, Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

Fire Chief Miller recommended to the Board of Fire Commissioners to hold a North Bay Fire Control District Pre-Budget Workshop Meeting. The Pre-Budget Workshop will provide an overview of the entire Fire District Budget Expenditures. Chief Miller opened the floor for discussion. After further

discussion, the Board of Fire Commissioners agreed to hold a Pre-Budget Workshop Meeting on Thursday, July 29, 2010, at 6:00 p.m., at the North Bay Fire Control District. Commissioner Santner made a motion to hold a Pre-Budget Workshop Meeting on Thursday, July 29, 2010 at 6:00 p.m., at the North Bay Fire Control District, motion seconded by Commissioner Banegas. Commissioner Miller voted in favor, Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

Assistant Fire Chief Jordan briefed the Board of Fire Commissioners on a “Request for Proposal (RFP) of Building Repairs and Renovations.” After Chief Jordan briefed the Commissioners, the floor was opened for discussion. Chief Jordan recommended to the Board of Fire Commissioners that since the Pre-Budget Workshop Meeting will be held on Thursday, July 29, 2010, to address the RFP separately for budget consideration. Commissioner Santner made a motion to amend the Pre-Budget Workshop Meeting to a Special Meeting and include the RFP on Thursday, July 29, 2010 at 6:00 p.m., at the North Bay Fire Control District, motion seconded by Commissioner Banegas. Commissioner Miller voted in favor, Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

Fire Chief Miller presented the Board of Fire Commissioners with a Policy on Water Rescue. Chief Miller has recommended to the Board to allow our crews to do what they were trained to do. Several of our firefighters are Lifeguard certified. The Incident Commander has the authority to make the decision whether a water rescue will be attempted. After further discussion, Commissioner Santner made a motion to accept the policy as written, motion seconded by Commissioner Schaal. Commissioner Miller voted in favor, Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

Fire Chief Miller informed the Board of Fire Commissioners that he received a letter from the North Bay Professional Firefighters Association, IAFF, Local 3505, requesting to open Union Contract articles for negotiations. Fire Chief Miller and the Union President have met on several occasions. Negotiations are still underway and will keep the Board of Fire Commissioners informed.

Fire Chief Miller turned the meeting over to Commissioner Reed to address the Board of Fire Commissioners.

Commissioner Reed informed the Board of Fire Commissioners that he will resign his position as Board of Fire Commissioner, Seat 1, effective Thursday,

July 29, 2010. Commissioner Reed stated that he will no longer be a resident of the North Bay Fire Control District and is unqualified to remain in his position. Commissioner Reed served as a Board member since December 9, 2008. Chairman Miller extended his sincere thanks, appreciation and gratitude to Commissioner Reed for his outstanding support and contributions to the Fire District and the entire community. Our best wishes to Commissioner Reed for continued success!

Chairman Miller asked Fire Chief Miller to contact the Bay Beacon Newspaper and to let the general public know about the vacant position. The Board of Fire Commissioners will accept Letters of Intent for the position of Fire Commissioner. All applicants must be present for consideration at the next Board of Fire Commissioners’ meeting to be held on Tuesday, August 10, 2010, at the North Bay Fire Control District.

Fire Chief Miller announced the “Employment Anniversaries” for the month of July 2010, to Captain Oliver (July 1^st) for 5 years; to Fire Chief Miller (July 14^th) for 19 years; Firefighter Pritchard (July 22^nd) for 4 years; and Firefighter Mitchell (July 25^th) for 6 years of dedicated service to the North Bay Fire Control District. Congratulations to all for a job well done!

Fire Chief Miller announced “Happy Birthday Greetings” for the month of July 2010, Mechanic Bill Smith (June 12^th) and Lieutenant Jones (July 26^th). Happy Birthday to Bill and Scot, many happy returns and many more to come!

Assistant Fire Chief Jordan presented the Board of Fire Commissioners with the Assistant Fire Chief’s Report for June 2010.

Assistant Fire Chief Jordan presented the Board of Fire Commissioners with the May 2010 Fire Incident Run Report. The North Bay Fire Control District responded to a total of 99 incidents: 1 dumpster, trash or other fire; 1 illegal fire; 7 structure fires; 1 vehicle fire; 59 medicals; 4 motor vehicle accidents; 12 cancelled enroutes; 4 false alarms/alarm activations; 4 good intents; 5 service calls; and 1 hazardous material. This brings the total to 471 alarm runs for the year. Dollar loss for the year remains at $5,500.00.

Fire Marshal Losinger presented the Board of Fire Commissioners with the Fire Marshal’s Report for June 2010.

Division Chief Parker presented the Board of Fire Commissioners with the District’s Training Report for June 2010.

Chairman Miller asked if there were any other comments from the floor before adjournment. There were no other comments.

The next Board of Fire Commissioners’ Meeting will be held on Tuesday, August 10, 2010, at 7:00 p.m., at the North Bay Fire Control District, Niceville, Florida 32578.