Niceville, Florida 32578-4218

Phone (850) 897-3689 or FAX (850) 897-6051

Fire Chief Joseph A. Miller

Minutes of Meeting

Board of Fire Commissioners

May 11, 2010

Members present: Vice Chairman Barry M. Reed

Secretary William E. Schaal

Treasurer Janet B. Santner

Vice Treasurer Karen L. Banegas

Member absent: Chairman James R. Miller (excused absence)

· Call to Order: Vice Chairman Reed called the Board of Fire Commissioners’ meeting to order at 7:00 p.m.

· Pledge of Allegiance

· Invocation

· Public Inputs: There were no public inputs

· Old Business

The minutes of the April 13, 2010, meeting was reviewed. Commissioner Santner made a motion to accept the minutes as written, motion seconded by Commissioner Banegas. Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

The April 1-30, 2010 Financial Statement Report was reviewed. Commissioner Schaal made a motion to accept the Financial Statement Report as written, motion seconded by Commissioner Banegas. Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

Vice Chairman Reed turned the meeting over to Fire Chief Miller to report on new business.

· New Business

Fire Chief Miller informed the Board of Fire Commissioners that he received a letter of appreciation from the U.S. Census Bureau for using our facility to train enumerators for the 2010 U.S. Census.

Fire Chief Miller informed the Board of Fire Commissioners that he received a Unit Clarification Petition from the State of Florida, Public Employees Relations Commission. The Local 3505 filed a petition seeking to modify certification 1040, which defines a bargaining unit of non-supervisory, fire personnel employed by the North Bay Fire Control District. Local 3505 seeks to include the Captain classification in the existing bargaining unit. The Captain classification has been previously excluded from the bargaining unit as supervisory. Local 3505 must respond to the Commission which included additional factual information to support its unit clarification petition by May 6, 2010. (Pending)

Fire Chief Miller informed the Board of Fire Commissioners that the 2009 Assistance to Firefighters Grant (AFG) was denied. However, Chief Jordan plans to submit the 2010 AFG for a new Fire Truck.

Fire Chief Miller announced to the Board of Fire Commissioners that the Truth in Millage (TRIM) Workshop will be held on Monday, June 28, 2010, in Tallahassee. The workshop is designed to give basic information and practical assistance with TRIM Compliance and review the 2010 TRIM season. The workshop will not deal with budget matters. Fire Chief Miller and Ralph Banegas are planning to attend the workshop.

Fire Chief Miller informed the Board of Fire Commissioners that the 2009 Annual Report for the North Bay Firefighters’ Pension Trust Fund was reviewed and approved on Monday, April 19, 2010, by the Florida State Division of Retirement. The State warrant is still pending.

Fire Chief Miller turned the meeting over to Chairman Losinger of the North Bay Firefighters Pension Trust Fund to discuss the proposed Pension Multiplier Increase. According to Chairman Losinger, Foster & Foster performed a special actuarial analysis to determine the costs of implementing several benefit improvements. During 2009, the Frozen Amount was $46,582.00 but the actual amount received from the State was $88,716.00 so an additional annual payment of $42,134.00 could be used to purchase benefit improvements. If the Excess Reserve is used as a down payment towards benefit improvements and the Frozen Amount is increased to $88,716.00, the benefit accrual rate can be increased from 3.00% to 3.77% at no additional cost to the Fire District. Chairman Losinger recommended to the Board of Fire Commissioners to increase the current multiplier from 3.00% to 3.50%. Commissioner Santner

made a motion to accept and approve Chairman Losinger’s report and increase the current multiplier rate from 3.00% to 3.50%, to include the change to the highest of three (3) years during the five (5) years immediately proceeding retirement, seconded by Commissioner Schaal. Commissioner Reed voted in favor, Commissioner Schaal voted in favor, Commissioner Santner voted in favor, and Commissioner Banegas voted in favor. All in favor, motion carried.

Fire Chief Miller presented the Board of Fire Commissioners with a display board of the local fire departments in Okaloosa County.

Fire Chief Miller announced the “Employment Anniversaries” for the month of May 2010, to Ralph Banegas (May 7^th) for 13 years of dedicated service to the North Bay Fire Control District. Congratulations to Ralph for a job well done!

Fire Chief Miller announced “Happy Birthday Greetings” for the month of May 2010, to Chief Parker (May 8^th) and to FF Thurston (May 9^th). Happy Birthday to Butch and Shawn. Many happy returns and many more to come!

Assistant Fire Chief Jordan presented the Board of Fire Commissioners with the Assistant Fire Chief’s Report for April 2010.

Assistant Fire Chief Jordan presented the Board of Fire Commissioners with the April 2010 Fire Incident Run Report. The North Bay Fire Control District responded to a total of 70 incidents: 1dumpster, trash or other fire; 2 illegal fires; 2 motor vehicle accidents; 50 medicals; 4 cancelled enroutes; 3 false alarms/alarm activations; 4 good intents and 4 service calls. This brings the total to 293 alarm runs for the year. Dollar loss for the year is $5,500.00.

Fire Marshal Losinger presented the Board of Fire Commissioners with the Fire Marshal’s Report for April 2010.

Division Chief Parker presented the Board of Fire Commissioners with the District’s Training Report for April 2010.

Vice Chairman Reed asked if there were any other comments from the floor before adjournment. There were no other comments.

The next Board of Fire Commissioners’ Meeting will be held on Tuesday, June 8, 2010, at 7:00 p.m., at the North Bay Fire Control District, Niceville, Florida 32578.